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Navigating the shift towards sustainable digital building permits and building logbooks

List of Authors

  1. Rita Lavikka ,  
  2. Judith Fauth ,  
  3. Mayte Toscano ,  
  4. Gonçal Costa ,  
  5. Thomas Beach ,  
  6. Pedro Meda Magalhães
    ,  
  7. Jantien Stoter
    ,  
  8. Stefanie Brigitte Deac Kaiser ,  
  9. Jeroen Werbrouck
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Abstract

The architecture, engineering, construction, and operation sectors face significant sustainability challenges. Environmentally, it contributes significantly to greenhouse gas emissions and resource depletion. Socially, it must address issues such as worker safety and community impact. Economically, the sector struggles to balance cost efficiency with sustainable practices. Digital solutions are expected to support sustainable construction. Digital building permits (DBP) and digital building logbooks (DBL) provide examples of digital solutions that support sustainable construction and building management. DBP and DBL are intertwined to enhance the efficiency and transparency of the construction and building management processes. However, research on how DBP and DBL can address sustainability in practice is limited. To address this research gap, this study uses the UN’s Sustainable Development Goals (SDGs) as an analytical framework for the sustainability of DBP and DBL. The research consisted of four phases. First, an expert group identified and selected the SDGs related to DBP and DBL. Then, the experts identified the relevant targets of the selected SDGs. Subsequently, the expert group specified the DBP and DBL practices that supported the relevant targets. Finally, the expert group organised a workshop with external experts in the study area to verify the practices supporting the SDGs. The study identified DBP and DBL practices contributing to achieving 10 SDGs: 3, 7, 8, 9, 10, 11, 12, 13, 16, and 17. The findings suggest that DBL and DBL practices provide opportunities for environmental, social, and economic sustainability; however, further empirical research is needed. The study concluded that DBP and DBL practices can enhance energy management, reduce carbon emissions, improve resource utilisation, and reduce waste. They also support creating a built environment that is user-friendly and remotely accessible, as well as offering financial benefits and improving efficiency and transparency while minimising errors from human interpretation through automation.

Plain Language Summary

The Architecture, Engineering, Construction, and Operations sector faces several big challenges when it comes to sustainability. Environmentally, it is a major contributor to greenhouse gas emissions and uses up a lot of natural resources. Socially, it needs to ensure worker safety and consider the impact on local communities. Economically, the sector often struggles to find a balance between keeping costs low and adopting sustainable practices.

Digital solutions are seen as a way to help make construction more sustainable. Two examples of these solutions are digital building permits (DBP) and digital building logbooks (DBL). These tools are designed to make the construction process more efficient and transparent. However, there isn’t much research on how well these tools actually promote sustainability.

To fill this gap, a study was conducted using the United Nations’ Sustainable Development Goals (SDGs) as an analysis framework. The research was done in four phases. First, experts identified which SDGs were relevant to DBP and DBL. Then, they pinpointed specific targets within those Goals. After that, the experts specified DBP and DBL practices supporting the relevant targets. Finally, a workshop was held to confirm how DBP and DBL practices support these goals.

The study found that DBP and DBL practices contribute to achieving several SDGs, including good health and well-being, affordable and clean energy, decent work and economic growth, industry innovation and infrastructure, sustainable cities and communities, responsible consumption and production, climate action, peace, justice, and strong institutions, and partnerships for the goals. The study concludes that DBP and DBL practices can enhance energy management, reduce carbon emissions, improve resource utilisation and reduce waste. They also support creating a built environment that is user-friendly and remotely accessible, as well as offering financial benefits and improving efficiency and transparency while minimising errors from human interpretation through automation.

Corresponding author
Rita Lavikka
0000-0003-1200-4773
Grant information

This project has received funding from the European Union’s Horizon Europe research and innovation programme under grant agreements No 101056973 (Automated Compliance Checks for Construction, Renovation or Demolition Works – ACCORD), No 101058559 (Change toolkit for digital building permit project - CHEK) and No 101058541 (Digital environment for management of permits and compliance in building and construction - DigiChecks). This project has received funding from the European Union’s Horizon 2020 research and innovation programme under the Marie Skłodowska-Curie grant agreement No 101034337 (FUTUREROADS).  The UK Participant Cardiff University in Horizon Europe Project ACCORD (grant agreement No 101056973) is supported by UK Research and Innovation grant No 10040207.

The funders had no role in study design, data collection and analysis, decision to publish, or preparation of the manuscript.

Copyright
© 2025 Rita Lavikka (Corresponding Author, Co-Author); Judith Fauth (Co-Author); Mayte Toscano (Co-Author); Gonçal Costa (Co-Author); Thomas Beach (Co-Author); Pedro Meda Magalhães (Co-Author); Jantien Stoter (Co-Author); Stefanie Brigitte Deac Kaiser (Co-Author); Jeroen Werbrouck (Co-Author) Creative Commons License

This work is licensed under a Creative Commons Attribution 4.0 International License.

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Authors & roles

Rita Lavikka

Built Environment and Mobility, VTT Technical Research Centre of Finland Ltd, Espoo, Uusimaa, 1000, Finland

Roles
Corresponding Author, Co-Author, Conceptualization, Formal Analysis, Funding Acquisition, Methodology, Validation, Visualization, Writing – Original Draft Preparation, Writing – Review & Editing
0000-0003-1200-4773

Judith Fauth

University of Cambridge, Cambridge, JJ Thomson Avenue 7, CB3 0RB, UK

Roles
Co-Author, Conceptualization, Formal Analysis, Funding Acquisition, Methodology, Validation, Visualization, Writing – Original Draft Preparation, Writing – Review & Editing
0000-0002-9078-8393

Mayte Toscano

Open Geospatial Consortium EU, Seville, Spain

Roles
Co-Author, Conceptualization, Formal Analysis, Validation, Visualization, Writing – Original Draft Preparation, Writing – Review & Editing
0000-0001-9591-4152

Gonçal Costa

Human Environment Research (HER), La Salle, Ramon Llull University, Barcelona, Spain

Roles
Co-Author, Conceptualization, Formal Analysis, Writing – Original Draft Preparation, Writing – Review & Editing
0000-0001-9168-680X

Thomas Beach

School of Engineering, Cardiff University, Cardiff, UK

Roles
Co-Author, Conceptualization, Formal Analysis, Validation, Writing – Review & Editing
0000-0001-5610-8027

Pedro Meda Magalhães

CONSTRUCT/Gequaltec, Faculty of Engineering, University of Porto, Porto, Portugal

Roles
Co-Author, Formal Analysis, Validation, Visualization, Writing – Original Draft Preparation, Writing – Review & Editing

Jantien Stoter

Delft University of Technology, Delft, The Netherlands

Roles
Co-Author, Formal Analysis, Writing – Original Draft Preparation, Writing – Review & Editing

Stefanie Brigitte Deac Kaiser

Politehnica University of Timisoara, Timișoara, Timiș County, Romania

Roles
Co-Author, Formal Analysis, Writing – Review & Editing
0009-0000-8718-7207

Jeroen Werbrouck

Ghent University, Ghent, Flanders, Belgium

Roles
Co-Author, Methodology, Validation, Writing – Review & Editing

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